June 21 Update Email Text (June 6, May, February and March email texts are below)

Dear IGC 2024 Participating Students, Families, Chaperones, and Staff,

Greetings from Vienna, where the city is abuzz after Austria’s win tonight in the Euro 2024! We wanted to pass along the latest IGC update email with some important reminders and a list of some important things to bring. We’ll be in touch with another email at some point next week with further tips and updates, but as always, remember to contact igc@iacompetitions.com if you need any assistance.

Please note: if you can no longer attend IGC, please email david@iacompetitions.com as soon as possible so that we can plan accordingly.

That said, here’s the latest updates…

  1. IGC Registration Deadline is Sunday, June 23!

Note that the official IGC 2024 registration deadline is this coming Sunday, June 23 at 11:59pm PDT (Los Angeles time), so if you know of families looking to attend, please encourage them to register as soon as possible! In rare cases, we can extend this up until the end of June if that would make the difference between being able to make it to Vienna or not, but you must email david@iacompetitions.com to ask for that.

Note: please do not ask about exact check in times and places either for IGC itself or for the Budapest trip on July 13. All that will be conveyed with plenty of lead time in future emails.

1A. Post-IGC Central Europe Tour is Still Open, but nearing closure

We’re not officially announcing a deadline yet for the post-IGC Central Europe Tour but we will be confirming the bus sizes with the bus company on Monday, and after that, places will only be available if we have space on the bus. So technically, Sunday, June 23 is also a deadline for that, but we’ll keep registration open after that until the buses are full. As of now, there are at most about 10 spots still available (we’re not going to have over two buses), so if you are interested, please register as soon as possible using this form (also found on the Registration page).

  1. IGC Payment Deadline is Sunday, June 30!

The official IGC payment deadline is June 30. That said, if we receive payments a few days later, there is no penalty fee or need to panic. But: all payments with the exception of Family and Friends Basic Option payments (see below for details) must be received by July 10, either by check or wire transfer. Students (or family members for those going on trips / taking part in the Family and Friends Program) will not be allowed to take part unless all payments have been received in full!

Note: If you are having visa delays, please wait until your visa is approved to pay us. Even if you only get your visa on July 13, and get to Vienna the next morning, just bring a check with you, or otherwise arrange the transfer before you depart, and it will be fine. We’ll be flexible here if this is the issue, but please let us know if you haven’t received your visa by July 5.

  1. Event Selections are Due on June 24!

Most importantly right now, Event Selection Forms (which must be filled out by all competing students and all Family and Friends Extended Option participants) are due by 11:59pm Los Angeles (PDT) time on Monday, June 24. Please fill out your forms even if you are still waiting on your visa to be approved.

If you have not signed up by then, we will be contacting you personally, but you are no longer guaranteed to be able to compete in any optional competition! And moreover, certain field trips are already reaching their capacities, so the sooner you fill out the form, the sooner you can ensure that you are able to take part in as many of the sightseeing opportunities as you wish.

Please note in particular that the Monday UN Vienna Trip is now full and the Friday UN Vienna trip is now full for adults as we have a strict number of adult and student tickets for these (those who filled out the form after the capacity was reached are being contacted to find a different event: please do not email us to ask about this). Certain other trips have hit capacity too. Students who are unable to take part in a field trip at a particular time will be given the chance to select another trip and enter a schedule change (even after June 24) if they wish to find another time for the trip in question, provided it has room.

The Event Selection Forms are located on the Registration Page here. Be sure to fill out the one that corresponds to the correct age division for you! Remember that students who were enrolled in 5th or 6th grade in the USA or Canada during 2023-24 are Intermediate Division students (not Elementary or Middle School). If you attended school outside North America this past school year, then check the birthdate criteria listed here on the FAQ page, or search for your name and division here on the Registered Students List.

If you need to add or drop or change an event or two, please use the Schedule Change Form (this is also found on the bottom of the Registration Page). If you need to completely redo your schedule, it’s best if you submit an entirely new form, though you may lose your spot in the queue for certain tours if you do.

Unless IGC staff explicitly announce otherwise (and do not plan on this for any event), it is not possible to add events at IGC itself. Schedule changes after June 24 are only permitted at the discretion of IGC staff: likewise, do not count on this being possible.

  1. Reminder for Applications for Congress of Vienna & OPEC Simulations

Per what was mentioned in the last update email and what is posted under the Event Selection guidelines on the Registration Page, you must apply for both simulations (it does not suffice just to check the box on the Event Selection Form). Please follow those instructions if you wish to take part in these events. The application deadline is also June 24, so please do not forget to do this!

  1. Symposium Extension

We are going to extend the Symposium registration deadline to 11:59pm PDT on July 9. This event is only open to High School Division students, and requires the submission of a paper per the guidelines on the Registration Page under the Event Selection notes. Again, if you are checking the box on the High School Division Event Selection Form to let us know that you plan on competing in this, that’s great, but you’re not considered registered unless you submit a paper by the deadline.

Note that all Symposium participants will be given a time (usually a 30-45 minute window, though the actual defense usually takes only 10-15 minutes) to defend their work at IGC. This is a mandatory part of the competition, and is in addition to the Symposium Dinner (which is mandatory if you qualify for it, but is not part of the competition itself). The time of your Symposium defense will not conflict with any other events. Please select your events as you wish, and we will schedule your time at a spot that makes sense for you and let you know when this is in advance of IGC.

  1. Family and Friends Program Reminder

As we’ve been mentioning in our previous update emails, for space, security, and school cleaning reasons, parents, siblings, other family members and all chaperones need to be registered in the Family and Friends Program at a minimum of the Basic Option to enter the host school. This goes for everything other than the initial check in process (including the Ceremonies, and all competitions open to spectators). The Family and Friends Program Extended Option (which includes sightseeing and certain competitions) will have its registration and Event Selection close on June 24 as well (so we have enough time to allocate staff and rooms to the events they have selected). However, registration for the Family and Friends Program Basic Option will remain open up until IGC, and indeed throughout IGC itself (though there is no discount for signing up later in the week). Registrations for the FFP Basic Option done in Vienna must be paid in cash for $175 USD or 165 Euros (these are the only two currencies we will accept).

6A. What Competitions Are Open to Spectators in the Family & Friends Program

-All Bee competitions

-Geography Bowl

-Geographeud

-Geopardy

-Knockout

What Competitions Are Not Open to Spectators (including anyone in FFP)

-All Exam competitions

-Congress of Vienna Simulation (this is held at a restaurant, location will be announced in early July)

-Geoguessr

-GIS Competition

-Great Trading Game

-Hexathlon

-OPEC Simulation (this is held at a restaurant, location will be announced in early July)

-Symposium (neither the defense, nor the dinner)

-Task Force on Urban Planning

  1. Adjunct Staff: Discounts Still Available (and update re Adjunct Staffing)

If you are potentially interested in up to a $400 discount on registration (or $450 if you wish to have the Family and Friends Program free of charge), the Adjunct Staff Option (as outlined on the bottom of the Cost Page) is still available. However, this too will close on June 24, so if you are interested in being an adjunct staff member, please email us at igc@iacompetitions.com as soon as possible.

Note to all Adjunct Staff: it is now NOT required to staff the Scavenger Hunt on July 14 (and you are free to take part in this with your children), but instead of that, all Adjunct Staff will be expected to staff an additional field trip or buzzer competition at some point during the week instead.

  1. What to Bring

We have started getting questions on what to bring to Vienna. Consider this a partial checklist – there will no doubt be other things you will want to take with you, and we will likely add to this list in subsequent emails:

Laptop (if you plan on competing in Geoguessr (any age division) or if you are in the High School Division, as you will need one for the mandatory GIS Competition that all HS Division students will compete in). If you are completely unable to bring a laptop or borrow one from a friend / a friend’s family member for these, then we will be able to provide you with one, but you will likely have an easier time competing in these events if you do. We will wait until we know which students will need laptops after Event Selection Closes, and then contact you to fill out a form to let us know if you will have a laptop or will need to borrow one in Vienna.

Handheld Battery Operated Fan (ideally one like this that can provide a mist – those were very popular last year at the Intl. History Olympiad in Rome). Note that the school (like every public school in Austria and like the host school last year in Rome) is not air conditioned, though most classrooms are large with tall windows and relatively high ceilings that can provide decent ventilation. Temperatures in Vienna can vary considerably in summer; we have tried to put as many competitions as possible at the school in the morning or in the evening when things are cooler.

European Plug Adapters (C Type) This is the most common plug adapter for continental Europe, and it is the only type used in Austria (and also in the Czech Republic and Germany for those going on the post-IGC Central Europe tour). Please bring several of these for laptops, phone chargers, etc. (though these are easily findable in Vienna if needed). Note that Austria, like all of Europe, uses 220 voltage. For most appliances (including laptops and phone chargers), a standard plug adapter is fine, but if you are bringing a hair dryer from North America or other similar appliances that were manufactured for 110 voltage use, you may need to bring a voltage converter too.

A Photocopy of Your Passport Regardless of your nationality, you should bring a photocopy (ideally color, though black and white is usually ok) of the photo and signature page(s) in your passport and keep one copy of it in your hotel room and one copy with a relative back home. If you lose your passport while in Vienna, this will greatly assist in getting it back.

Pins and/or Small Souvenirs from Home These are great to trade with other students or to give out as small gifts. Please don’t feel the need to bring one for everyone (there are 350 or so students coming, after all), but some for new friends (or friends you’ve made at past IAC summer events) are a great idea. Small candies are fine, but please don’t bring fruit, meat, or anything that would be a problem with customs. We’ll provide a pin, T-Shirt, hat, and water bottle to all competing students and Family and Friends Extended Option participants too.

Clothes that are Easy and Comfortable for Walking Breathable fabrics, light colors, good walking shoes, athletic shorts, T-shirts, etc. The dress code at IGC is casual throughout with the only slight exceptions being the OPEC tour and dinner, the Symposium dinner, and Congress of Vienna dinner. For these, please bring a collared shirt or equivalent and a pair of long pants (nice-looking jeans are fine) or a skirt/dress. You don’t need to bring business attire for these, but for the Congress of Vienna, some sort of flair (or if you really want to go all out, period dress) is encouraged!

Note that we won’t be entering many churches, but a visit to St. Stephen’s Cathedral is included on a number of trips. For these, shorts and T-shirts are fine, but please don’t wear tank tops, short shorts, crop tops, overly exposed outfits, etc. Exposed shoulders are officially not allowed, but in practice widely tolerated: a light shawl or scarf is recommended if you’re not otherwise wearing something covering your shoulders.

-Sunscreen, Hat, Water Bottle, Rain Jacket, Umbrella For the Scavenger Hunt, outside tours, and your own travel around Vienna, sunscreen is very helpful. While not as sun-exposed as Rome was last summer, Vienna still can get hot and you can get sunburned through extended sun exposure, so please wear sunscreen and try to stay in the shade where you can. Also, if you are not a competing student or FFP Extended Option participant, bringing your own water bottle will help you.

The IGC hats we provide are, during field trips at IGC itself, only meant to be worn by unaccompanied students (we do this to help identify students we need to supervise). So if you are going on trips and your family members / chaperones are going on those with you, please bring a different hat if you’re going to be outside and need it for protection. Note that rain / thunderstorms are relatively common in Vienna in summer (more than in Rome last year) so if you’re going on a tour, an umbrella and/or light rain jacket / poncho would be good to have if the weather looks problematic.

-Credit Cards and an ATM Card to get Euros in Vienna Credit cards are accepted for most transactions in Vienna but having 50-150 euros in cash at all times is a good idea. For most travelers to Austria, you do not need to get euros before leaving home: exchange rates for euros outside the EU are usually terrible (and exchange rates at airports are even worse). Getting cash at ATMs in Vienna is usually very easy and will give you the best exchange rate even if there is an ATM fee. If you don’t have an ATM card that will work in Austria, your best bet is to get a minimal amount of euros before you leave, and then some additional Euros in Vienna from a currency exchange there.

Note: if you’re ever asked to pay in Euros or whatever your home country currency is when doing a credit card transaction, you should always select Euros, as you will otherwise get a terrible currency conversion rate added to your bill.

Medications, Health Insurance Card, Prescriptions (if you need refills) This should all be self-explanatory. The Austrian health system is excellent, and doctor’s appointments are often easy to get quickly and relatively affordable even for non-EU citizens (particularly by USA standards). But before leaving for Vienna, check to see how your coverage works overseas, and make sure you have filled your prescriptions if needed (and bring copies of your prescriptions so you have them).

Guidebook (MichelinRick Steve’sInsight Guides, etc.) There are tons of good websites with information on Vienna, and of course we’ll be visiting lots of sights in Vienna on our trips, but for your own personal excursions and explorations of Vienna, a guidebook is very helpful. Particularly the first district of Vienna is crammed with history and culture, and a guidebook can help you appreciate the hidden gems of the city, along with sightseeing options that we are not visiting as part of IGC.

Note that travel Insurance for Vienna is usually inadvisable and not necessary. The main exception: if your health insurance from home doesn’t cover you abroad (check with them before you go!), then it is a must! But note that it is often very difficult to process a claim / actually get any money back. If for whatever reason you think it’s likely you’ll need to adjust your flights on short notice, then we recommend checking with your airline to see what their policies are, and possibly buying a ticket that allows for flexibility.

Thanks for reading through, and we’ll be in touch next week with more IGC news!

Best regards,
David Madden

 

June 6 Update Email Text (May, February and March email texts are below)

Dear IGC Students, Families, Coaches, and Staff,

Greetings from Vienna! We’ve been busy working over the past week here to get ready for all the geography fun in the Austrian capital next month, with 350 competing students now registered! With that said…
From this point forward, please email igc@iacompetitions.com for any questions about IGC 2024 with the exception of questions regarding the post-IGC Central Europe Tour (for which a few spaces remain available!) – for those, please continue to contact David at david@iacompetitions.com
Also, given massive turnout and interest, registration for the Budapest and Bratislava trips is now closed. 
As you may recall, today is the start of the Event Selection Period, which will run through June 24. The Event Selection Forms and various other instructions for events that use a different sign up process (i.e. the Symposium, Scramble, Congress of Vienna Simulation, and OPEC Simulation) have now been posted at the bottom of the Registration Page here. Remember that mandatory events are generally speaking not posted on the Event Selection Forms, as you will automatically be scheduled for those. Please follow all instructions carefully and note the following when signing up for your events:
1. Select your events wisely! IGC is designed as a Choose Your Own Adventure-style event. Most events at IGC are indeed optional. Only you can determine the right balance of buzzer-quizzing, exams, other competitions, sightseeing, study time, family time, downtime, and sleep! DON’T overschedule yourself! Particularly regarding competitions, it’s often best to prepare strongly for one or two, rather than trying to prepare for and compete in absolutely everything. Especially if you’re not a player who competed in the Finals at the Asian, European, Canadian, or US National Championships, consider devoting a high proportion of your study hours to a niche event (of which there are lots, especially among the exams). Your chances for winning a medal will go up considerably if that is the case for you!
2. Please use The Schedule (under the Calendar link at www.geochampionships.comand the Event Descriptions (accessible through the links on that page) to help you select your events. The Schedule has been updated with a number of changes over the past week. In particular, note that due to concerns regarding both student safety and question security, the Scavenger Hunt is now a family-themed non-medal event, and we have added the Ethnographic Museum instead of the Chocolate Museum and Hundertwasserhaus (both of these can be seen within about 10-15 minutes and are not worth a full field trip). Also, please note that after Round 2, the Historical Geography Bee will be reseeded into Upper and Lower Brackets. All competing students will play Round 3, but only those in the Upper Bracket can make the final, which will then solely depend on Round 3 scores. Finally, note that the Great Trading Game in the Middle School and Intermediate Divisions will feature two separate competitions, each with its own set of medals. One competition will be for 7th graders (or birthdate equivalent students), and the other for 8th graders in the Middle School Division. The same holds for 5th and 6th graders in the Intermediate Division.
3. Please do NOT select overlapping events. We have taken a lot of care in devising the schedule to allow buffer time between events. Many events and field trips for which 2-3 hours are allotted may only take 1.5-2 hours to allow for contingencies, bad weather, travel delays, etc. This is built into the schedule, so as long as you make sure two events do not overlap, feel free to sign up for them.
4. If you need to change your responses, please do so by filling in the Schedule Change Form at the bottom of the Registration page, unless you wish to radically overhaul your events, in which case, it is easier then if you just fill out the Event Selection Form again from the start. Your most recent submission will be the one we take as valid.
5. Certain sightseeing events are on a first-come, first-served basis. In particular, note that the UN Vienna trips (of which there are two) each are limited to the first 15 adults, and first 30 students (including Family & Friends Program Extended Option participants) who register. Generally speaking, we will try to monitor the forms, and remove sightseeing options from the forms which have had their field caps filled, but we cannot guarantee this 100% (especially if we have a rush of students sign up overnight at any given time).
Note that there is no advantage to submitting an early application for the Congress of Vienna or OPEC Simulations: we will only begin looking through these on June 25. Applicants will be notified on June 27 if they have been selected.
6. You MUST fill in an Event Selection Form if you are taking part as a competing student or in the Family & Friends Extended Option. You are not allowed to fill in the form, if you are a parent, friend, or family member who is taking part in the Family & Friends Program Basic Option or not taking part in the FFP. If you wish to change your Family & Friends Program status, simply fill in the form on the Registration Page accordingly, or email igc@iacompetitions.com if you are cancelling altogether to let us know.
7. Note that for Family & Friends Program members, if you select the Family & Friends Geography Bee, Culinary Geography Bee, or any of the exams available on your version of the form, you are thereby selecting to compete (not spectate!) that event. Exams are not open to spectators anyway.
8. IGC / IAC reserves the right to add / drop / change the Schedule, particularly if the museums and other attractions that we are visiting change our reservations. We will try not to change the Schedule unless absolutely necessary. That said, we need to ensure that we have sufficient options available, sufficient staff available, and that the plans are workable given time and participation limits, and logistical constraints.
9. With the exception of the limits to the Congress of Vienna and OPEC simulations that are specified on their Event pages, there are generally no limits to the number of students who can take part in any given competition. However, the Great Trading Game is limited to 32 students per grade level in the Middle School and Intermediate Divisions, and 32 overall students in the Elementary School Division. This event is not offered in the High School Division.

Further updates on IGC will be available over the coming weeks, and additional preparation resources (e.g. the guide to the Congress of Vienna Simulation, distribution tables for questions on the exams and bees) will be posted to the website on a rolling basis as well. Please expect another general update email in a few weeks as the Event Selection Period nears its end, though we will continue to be in touch with families on an as needed basis regarding specific needs and situations as well.

Liebe Grüße aus Wien!
-David und Nolwenn Madden

 

May Update Email Text (February and March email texts are below)

Greetings Geographers and Families!

We’re less than two months away from IGC, and wanted to touch base with all 293 of you (by far, already a record for any International Academic Competitions world championship level event!) with a few updates. For those of you among the 800+ students competing in the National Geography Bee Middle & Elementary School USA National Championships this weekend, or the following weekend’s International Geography Bee European Championships, good luck in your preparations, and we’ll be on hand to answer questions you might have about IGC.
The next email will be sent out on June 6 when event selection opens, with the links to the forms you will need for that. Please note that because of US Nationals, we will likely be slightly slower than usual to respond over the next five days. Please also make sure that if you have been emailed by us with questions on your registration, then we need to hear from you on those points before we can finalize your invoice, so please take care of any such emails as soon as you can.
1. Event Selection / Event Updates
Event Selection for IGC will open on June 6, and then run through June 24. During this period, you will need to select all of your optional events and tours. There may be a few minor adjustments to the tour program and/or the schedule at IGC that we’ll make before event selection opens. We do not anticipate further changes regarding the competitions on offer (though the timings may be adjusted slightly), though note that two minor adjustments to the schedule have just been made:
-Geoguessr for Middle School and High School will take place during the Geopardy semifinals and finals. Students in both of these age divisions can sign up for both Geoguessr and Geopardy, but must compete in the Geopardy semifinals if they make those.
-Great Trading Game has been added for the Middle School Division, but this will run concurrently with the Culinary Geography Bee and the Austrian Geography Exam. Middle School students in either of those two events (which don’t overlap) cannot do the Great Trading Game.
2. Post-IGC Central Europe Tour Update
Our post-IGC Central Europe Tour (from July 21-28, heading to the Wachau, Ceske Budejovice, Prague, Dresden, and Berlin) has approximately 20 spaces currently available – first come, first served! If your family is potentially interested in joining us, please email me at this email address with any questions. The registration form for the tour is available here; you can secure your spot on the tour at this point by filling out the Tour registration form for each person in your family (not through any other method).
3. Visa & Passport Reminders
I’m restating all the points made here from the prior update emails – again, please do not forget to reach out to me re visa letters if needed! Please note the passport advice below even if you do not need a visa! Please note that time is running very short to secure visa appointments, and that if you / your child / your family members need a visa for IGC, then you should aim to get your visa appointment taken care of as soon as possible!
Citizens of the USA, Canada, the UK and any number of other countries do not need visas to visit Austria, but citizens of many other countries (including India, China, Ghana, and Thailand) do. I strongly recommend that you check if you need a visa, and if so, that you then let me know that as soon as possible. In order to get a visa, you will need a visa letter from IAC, which I can then provide. I will need certain details (e.g. name, passport number, etc.) to do this. You will then need to request a visa appointment at the consulate for Austria that handles visas for where you live and bring the letter with you as part of your application.
It can take some time to get a visa appointment – please start this process as soon as you can if needed! Each year, there are a few families who are unable to join us for our summer events because they were unable to get visa appointments in time; please don’t let this happen to you!
Note that if no appointments are currently available, you may need to check back in a few days. Appointments are often given out a few at a time; if no appointments are available, don’t panic, but continue to check in every few days. If after two weeks you do not find an appointment, I recommend you call the Austrian Consulate for your country/region for advice. It might also be possible to get a visa for a different country within the Schengen travel area if you plan on doing some travel there as well before or after IGC (e.g. Germany, Czech Republic) and then traveling to Austria from that other country. But we recommend trying to get an Austrian visa first if at all possible. If you do wish to travel for a few weeks before or after IGC within the Schengen area (which includes every country Austria borders), that should not be a problem, but that is one of the things that I will ask for when I write your visa letter.
We recommend that you also make flight and hotel reservations sooner rather than later as prices will inevitably rise over the coming months. If you are looking for our advice on booking hotels (or Airbnbs, hostels, etc), it is available here.
Please also be sure your passport is valid for over 6 months after you plan on returning from IGC. If not, you can run into trouble even if you do not need a visa and you should then get it renewed before you leave for Europe! If you need a passport or to get it renewed, please start that process as soon as possible too!
4. Space Limitations for Budapest and Bratislava Trips
Please note that the Budapest and Bratislava trips have an initial cap of 390 participants on each. Those may be raised, but there is no guarantee of that, as we would need to ensure we have the logistical capacity, sufficient guides, and sufficient buses first. We are nearing those numbers – the Budapest trip has 337 participants currently signed up and the Bratislava trip has 347 participants signed up as of this writing. Please review the trip lists and make sure that everyone in your family who wishes to go is signed up! If you need to register any additional people for these trips, then please use the Add a Trip Registration Form if you are already registered for IGC (if you are not registered for IGC, then please register for IGC as soon as you can, and you can indicate that students / family members are coming on the main registration forms which are available here. )
5. Bratislava / Budapest Unaccompanied Minor (& Unaccompanied Adult Policy)
Please also note that for the Bratislava and Budapest trips, it is okay for high school division students to come on the trips without a parent (even if they are not coming unaccompanied to Vienna). It is also permitted for adults who are registered for the Family and Friends Program to come on either trip, even if their competing child(ren) choose not to (though for the Budapest trip, you would need to ensure someone other than IAC is looking after them, since we do not have other events to do that day).
However, there are quite a few families where we currently have a student in the Middle School, Intermediate, or Elementary School Divisions who is registered for either the Budapest and/or Bratislava trips without an accompanying adult, and that is not allowed. There are also any number of families where a parent is registered, but not the student (which might well just be an oversight). Please double check on both the Budapest and Bratislava trip lists to make sure that everyone from your family who is going is listed, and if not, please use the Add a Trip Registration Form.
If you need to cancel either trip for anyone in your family, just email me. If you have further questions about the trips, please email me as well.
6. Press Corps at IGC
Kiersten Brown, IAC’s Communications Coordinator, will be taking the lead in overseeing the IGC press corps in Vienna. Press corps members will conduct interviews with participants, staff, families, and other people in Vienna; take photographs and create content for our social media platforms; and notify media outlets in students’ hometowns and regions of their successes at IGC (among other fun journalism-centered assignments).
If you are potentially interested in helping out with the Press Corps, feel free to reach out to Kiersten at kiersten@iacompetitions.com Additional information, and a formal sign up process will be included on the event selection forms in June.
 
7. Past Update Emails
The February and March Update Emails are available for reference here. While some of the information on these has been superseded by more recent information (e.g. on the post-IGC Central Europe Tour), most of these details are still relevant, so please review these, particularly if you have signed up for IGC in the past two months.
That’s all for now! Good luck if you’re competing this weekend or next, and we’ll be in touch on June 6 with the event selection email!
Best,
David Madden

 

March Update Email Text (February email text is below)

Greetings Geographers, Parents, and Friends of IGC!

From high above the Arabian Sea en route from Bangkok to Dubai (doing some research for our Travel and Tourism Exam…) and then onwards to Vienna for more planning, here’s your next IGC update email! There’s a lot to digest here, so please read through everything carefully, including last month’s update email (especially if you have registered in the meantime). We’ll have another update ready for you around April 20-25, but as always, please contact me if you have any questions at any point.

1. Adding Bratislava / Budapest Trips and Updates for these

A full list of people who are currently registered for the Budapest trip on July 13 is here.
A full list of people who are currently registered for the Bratislava trip on July 16 is here.
Please double check to make sure your family is correctly listed for each trip!
If you, your competing student, or anyone in your contingent who will be at IGC is/are not yet on the list for either trip and would like to add either trip or both trips, please fill out this form for each person. Note that you do NOT need to be enrolled in the Family and Friends Program to come on either trip (but still please do fill out the above-linked form in that case).
Please note that for the Budapest trip, the maximum allotted hours that the bus company is legally allowed to provide us is 13.5 hours. We will leave Vienna at 7:30am from Westbahnhof (West Train Station) on the U3 and U6 subway lines and return there by 9:00pm. We will need to leave Budapest at 5pm in case we encounter traffic on the return trip. This timing does not allow for dinner in Budapest or en route. Dinner had been included in the entry price, so we will provide 20 euros (approximately $22 USD) in cash on the bus to each participant instead, and we will provide recommendations on where to eat when we return.
The Bratislava trip will leave at 12:30pm and return at 7:00pm (also leaving from and returning to Westbahnhof). We will have approximately 3.5 hours in Bratislava to sightsee there.

If you are signed up for either trip and no longer with to come, please send me a quick email to that effect. We can refund trip fees in accordance with our refund policy at the top of the page here.

We have confirmed with the bus company that we will have two buses with 56 seats each for the post-IGC tour from Vienna to Berlin. Of those seats, 8 are reserved for our staff. We will also have guides in the places we visit who don’t need seats on the bus. That leaves 104 spaces (and no more: we will not be expanding the tour capacity further) for the post-IGC Tour to Vienna. If you are planning on going on the tour or are on the wait list, your names should be on this filePlease let me know as soon as possible if any of the following are true:
 
a) You believe your family had registered for the tour and your family is not on the list
b) You are planning on coming on the tour and you have the wrong number of people listed
c) You are planning on coming on the tour and your family is in orange (in which case, I need the names of adults and the names and ages of children)
d) You are on the Wait List in yellow (please let me know the number of people from your family coming on the tour along with the names of adults and the names and ages of children)
e) You haven’t yet signed up but wish to be added to the Wait List
The confirmed price of the tour is $1975 per person. There will not be any difference in cost depending on what type of room you have, though note that we cannot guarantee the exact configuration of rooms at each hotel. That is to say, if you are a family of 4, for example, at some hotels, you may have a quad occupancy room, and at some hotels you may have two double occupancy rooms (next to each other). If you are a family of 3 or 5, you will get some combination of triple occupancy rooms (we will try to find as many of these as possible) or potentially a single occupancy room and a double occupancy room. 
 
The $1975 cost includes all transport, accommodations, sightseeing organized as part of the tour, guides, competitions (all of which are open to family and friends), and breakfast each day. Tips are not expected at any point. It will not include lunches or dinner, nor any additional sightseeing you wish to do during your free time, nor does it include travel to Vienna or onward travel from Berlin.
 
If you are going on the tour, you will be sent an additional email by Monday that will have the link to the official tour registration form. This should be filled out next week. Once we receive this, we will send you an invoice, and that needs to be paid by (update) April 25. If we do not receive payment by April 25, we will no longer guarantee your spot on the trip and will open it up to anyone on the wait list.
 
At this point, if you have not yet paid the $300 tour deposit, just hold off on that, and then submit the full payment per the invoice. If you have paid the deposit, it will be deducted from the $1975 cost and the invoice will reflect that.
 
This information supersedes the information on the Central Europe Tour from the February Update Email.
 
3. New Family and Friends Program Option
A number of families have written to us asking if there is a less expensive option available for the Family and Friends Program. We are pleased to announce that there is now a Basic Option for the Family and Friends Program. The preexisting option is henceforth referred to as the Expanded Option. Please note the following conditions for the Basic Option:
 
A. The Basic Option for the Family and Friends Program costs $175 per person. These fees are charged as we still need to keep track of the number of people in the school at all times and prevent people who are not affiliated with IGC from entering the building, ensure that we do not have too many people in any one space and run afoul of fire codes, and provide staff for additional security. 
B. The Basic Option includes access to the school and to all ceremonies and competitions that are open to spectators (remember, some, like exams, are not open to any spectators).
C. The Basic Option does not include any sightseeing entry fees, nor does it include a public transit pass, T-Shirt, hat, pin, nor water bottle.
D. The Basic Option does not allow people registering under this option to themselves compete in any competitions in the Family and Friends Division.
E. While we certainly cannot (and will not) prevent Basic Option family members from tagging along with our group when we go to museums and sites, we will not a) wait for you, either at the entrance or at the exit when our group is done, b) have extra tickets for sale, nor c) will you be permitted to take your child away from our group without expressly notifying the tour leader. We have run into instances of Type C at prior summer events, and it has led to delays and concern for missing students. Any violation of this policy by family members will result in a ban from all further IGC 2024 activities without recourse to a refund.
F. Tagging along to walking tours is not permitted.
 
If you would like to register for the Basic Option for the Family and Friends Program, please fill out the form here. If you would like to change your Family and Friends Program registration from the Extended Option to the Basic Option, simply fill out the above-mentioned form, and that will overwrite your initial registration of the Extended Option. 
 
4. Connecting with others from your state (or metro area) or country
If you are interested in connecting with other families from your state or country in advance of IGC, please take 30 seconds and indicate that here on this form. If you fill this out, then I will connect you with all other families from your state (or metro area, where applicable) or country who also fill out the form and so that you can get in touch regarding travel, studying, and other plans. 
 
5. Visa, Passport, Travel, and Hotel Reminders
Restating all the points made here from the February email – again, please do not forget to reach out to me re visa letters if needed! Please note the passport advice below even if you do not need a visa!
 
Citizens of the USA, Canada, the UK and any number of other countries do not need visas to visit Austria, but citizens of many other countries (including India, China, Ghana, and Thailand) do. I strongly recommend that you check if you need a visa, and if so, that you then let me know that as soon as possible. In order to get a visa, you will need a visa letter from IAC, which I can then provide. I will need certain details (e.g. name, passport number, etc.) to do this. You will then need to request a visa appointment at the consulate for Austria that handles visas for where you live and bring the letter with you as part of your application.
It can take some time to get a visa appointment – please start this process as soon as you can if needed! Each year, there are a few families who are unable to join us for our summer events because they were unable to get visa appointments in time; please don’t let this happen to you!
Note that if no appointments are currently available, you may need to check back in a few days. Appointments are often given out a few at a time; if no appointments are available, don’t panic, but continue to check in every few days. If after two weeks you do not find an appointment, I recommend you call the Austrian Consulate for your country/region for advice. It might also be possible to get a visa for a different country within the Schengen travel area if you plan on doing some travel there as well before or after IGC (e.g. Germany, Czech Republic) and then traveling to Austria from that other country. But we recommend trying to get an Austrian visa first if at all possible. If you do wish to travel for a few weeks before or after IGC within the Schengen area (which includes every country Austria borders), that should not be a problem, but that is one of the things that I will ask for when I write your visa letter.
 
We recommend that you also make flight and hotel reservations sooner rather than later as prices will inevitably rise over the coming months. If you are looking for our advice on booking hotels (or Airbnbs, hostels, etc), it is available here
 
Please also be sure your passport is valid for over 6 months after you plan on returning from IGC. If not, you can run into trouble even if you do not need a visa and you should then get it renewed before you leave for Europe! If you need a passport or to get it renewed, please start that process as soon as possible too!
 
6. Small updates to schedule (moving Knockout prelims, some exams, etc.)

Certain small adjustments to the schedule have been made, and will continue to be made on an ongoing basis until event selection opens. For example, given the large number of participants taking part in the Bratislava trip, it made sense for us to move the Knockout preliminary rounds to Monday morning rather than have them be immediately when participants return (since they will likely want to get dinner then instead). We’ll keep fine tuning the schedule over the spring, so don’t be surprised if you see more of these changes (but we don’t plan on scrapping any announced competitions, not to worry).

7. Adjunct Staff Reminder

If you are looking for a discount on registration and are interested in helping us out at IGC at some of the events for which we need the largest number of staff (in particular, the Scavenger Hunt, the International Geography Bowl World Championships, the International Geography Bee World Championships, and some of the field trips within Vienna), please consider being an Adjunct Staff Member at IGC! The conditions of both the Basic and Extended options for Adjunct Staffing are listed under Point 5 of the February Update Email. Please contact me if you are interested.
If you had already indicated interest in adjunct staffing, you can expect to hear from our staffing coordinator within the next week or two.
8. Event Selection (including application only events)
Event selection will open at some point between May 20 and June 10 and run through June 27. The application only events (i.e. the Congress of Vienna and OPEC simulations) will likewise only be open for applications then as well.
Thanks for reading through, and best of luck with all your competitions over the course of the spring!
Best regards,

David Madden

February Update Email Text

Greetings Geographers and Family and Friends!

We have just departed from Vienna after the most recent planning trip, and are very much looking forward to welcoming you all here this coming summer! With IGC 2024 now less than 5 months out, we wanted to check in with an update on several important matters. Please read through this email carefully, there are lots of important details here. As always, please continue to direct all IGC related questions to me directly at this email account.
For reference, this email has now also been posted
1. Visa Reminder
Citizens of the USA, Canada, the UK and any number of other countries do not need visas to visit Austria, but citizens of many other countries (including India, China, Ghana, and Thailand) do. I strongly recommend that you check if you need a visa, and if so, that you then let me know that as soon as possible. In order to get a visa, you will need a visa letter from IAC, which I can then provide. I will need certain details (e.g. name, passport number, etc.) to do this. You will then need to request a visa appointment at the consulate for Austria that handles visas for where you live and bring the letter with you as part of your application.
It can take some time to get a visa appointment – please start this process as soon as you can if needed! Each year, there are a few families who are unable to join us for our summer events because they were unable to get visa appointments in time; please don’t let this happen to you!
Note that if no appointments are currently available, you may need to check back in a few days. Appointments are often given out a few at a time; if no appointments are available, don’t panic, but continue to check in every few days. If after two weeks you do not find an appointment, I recommend you call the Austrian Consulate for your country/region for advice. It might also be possible to get a visa for a different country within the Schengen travel area if you plan on doing some travel there as well before or after IGC (e.g. Germany, Czech Republic) and then traveling to Austria from that other country. But we recommend trying to get an Austrian visa first if at all possible. If you do wish to travel for a few weeks before or after IGC within the Schengen area (which includes every country Austria borders), that should not be a problem, but that is one of the things that I will ask for when I write your visa letter.
2. Passport Reminder
Be sure your passport is valid for over 6 months after you plan on returning from IGC. If not, you can run into trouble even if you do not need a visa and you should then get it renewed before you leave for Europe! If you need a passport or to get it renewed, please start that process as soon as possible too!
3. Flight & Hotel Reminder
Note that while the deadline for IAC to receive payments for IGC is not until the end of June (and our prices obviously will not increase during that time), flight and hotel prices will certainly get more expensive the closer we get to the summer. I strongly suggest that you book your travel arrangements as soon as you can (especially for flights). We are expecting over 600 people in Vienna for IGC, and that alone can lead to higher prices (especially on direct flights on Austrian Airlines to Vienna on July 11 or 12 and on hotels and Airbnbs close to the host school) once most attendees have booked. The sooner you take care of your travel plans, the sooner you will be able to lock in better rates.
There is no hotel that it is required to stay at but a list of suggested accommodations is available at the link here.
 
4. Family & Friends Program Reminder
Please read through the Family & Friends Program description carefully. We are not making any exceptions to these rules. Please be sure to register here for the Family & Friends program if you wish to attend any of the events, including ceremonies and competitions, and any of our sightseeing. It is required to be a part of the Family & Friends program to participate in the Budapest and Bratislava trips as well. 
 
5. Adjunct Staff Discounts Now Available!
If you are interested in an Adjunct Staff discount on registration, please let me know at david@iacompetitions.com. Adjunct Staff will be asked to help with the Scavenger Hunt, the International Geography Bee and Bowl World Championship preliminary rounds, and other events (not including the Budapest and Bratislava trips) as applicable. Adjunct staff will not be needed for Final Rounds or Playoff Rounds. Being able to read quiz questions in clear English, and staffing at least one IAC event prior to IGC (this can be done online this spring) is a prerequisite for being an Adjunct Staff member, as is passing a basic background check. The total time commitment for being an Adjunct Staff member is approximately 12 or 20 hours as follows:
Adjunct Staff Basic Option
Training Session – 1 hour (during or immediately after the Battery Exam)
Scavenger Hunt – 4 hours
Intl. Geography Bee prelims (reading or scoring; you should be prepared to read) – 3 hours
Intl. Geography Bowl prelims (reading or scoring; you should be prepared to read) – 4 hours
Adjunct Staff Extended Option
All of the above and…
Additional event 1 (either chaperoning a field trip or reading questions) – 1.5-2.5 hours
Additional event 2 (either chaperoning a field trip or reading questions) – 1.5-2.5 hours
Additional event 3 (either chaperoning a field trip or reading questions) – 1.5-2.5 hours
Additional event 4 (either chaperoning a field trip or reading questions) – 1.5-2.5 hours
Please also note:
A. Basic Adjunct Staff receive a discount of $300.
B. Extended Adjunct Staff receive free Family & Friends Program admission ($450) or a discount of $400 if they are not otherwise taking part in the Family & Friends program.
C. Adjunct Staff do not need to be enrolled in the Family and Friends Program.
D. Adjunct Staff would staff the Bee and Bowl and any other competition in a different age division than their children.
E. For field trip chaperoning, this can be for events in which their children take part.
F. Which additional events Adjunct Staff would staff are at the discretion of IAC and will be determined by July 10.
G. You must be 18 years old to be an Adjunct Staff Member. Siblings who are 18+ are allowed.
H. IAC reserves the right to reject Adjunct staff members who are unable to read questions at the level expected at our championship tournaments.
I. IAC likewise reserves the right to limit Adjunct Staff numbers, but we encourage everyone who is interested and capable of staffing to take advantage of this opportunity. We are unlikely to cap the number of Adjunct Staff prior to the end of March at the earliest.
J. If you are unable to staff any of the events listed in the Adjunct Staff Basic Option, then it is not possible to be an Adjunct Staff member: all 4 events (the training session, Scavenger Hunt, and the Intl. Geography Bee and Bowl World Championships are required, including both days of the Geography Bowl prelims).
 
6. Post-IGC Trip Update: Vienna to Berlin via Wachau, Bohemia, Prague, & Dresden 
Last week, we traveled the route of the Post-IGC trip in reverse from Berlin to Dresden to Prague to Vienna to scope out hotels and points on our itinerary. We are now in the process of finalizing the hotel arrangements in each city, and once these and the finalized itinerary are set, we will open official registration (most likely between March 10 and 15). Please note the following if you are at all interested in the trip!
A. The cost is projected to be approximately $1950 per person regardless of age. There will be some adjustments to this depending on whether families desire double or triple occupancy. Quad occupancy generally will not be available. There may be a limited number of exceptions to that in one or two cities, but families should not expect that (quad occupancy as a rule is much harder to find in Europe than North America).
The tour cost will include all transport, accommodations, sightseeing organized as part of the tour, guides, competitions (all of which are open to family and friends), and breakfast each day. It will not include lunches or dinner, nor any additional sightseeing you wish to do during your free time, nor does it include travel to Vienna or onward travel from Berlin.
For ease of logistics, we do not expect to offer different accommodations at different price points. All hotels will be approximately 2.5-3.5 star hotels by standard US ratings.
B. As stated here on the tour website, the tour is mentioned as having a maximum of 50 places available. Currently we have about 40 people who have submitted their deposit, and therefore have reserved a place on the tour. Quite a few other people indicated when they registered (either for IGC or the Family & Friends program) that they wished to take part (or at least pay the deposit), but have not yet submitted it.
To clarify: you do not need to pay your IGC fees until the deadline at the end of June, but your place on the post-IGC tour is only secured when we receive your $300 per person trip deposit! Thus if you are planning on going on the tour, you must submit your deposit as soon as possible! Even if you have been invoiced, your place is not guaranteed on the trip until payment has been received.
 
C. If you have paid your deposit, you will have until April 15 to then submit payment in full for the trip. After April 15, if you have not submitted payment, then your deposit no longer officially holds your spot, though we will not yet refund it, in case you are still potentially interested in coming (unless you request us to do so, or unless space runs out). After June 1, we will refund unfulfilled deposits unless we hear otherwise.
 
D. After April 15, no deposits will be taken and payment in full will be the only method of securing a space (as long as space is still available).
E. Note that once we have received 50 deposits, the trip will go to a waiting list. We are likely to increase the possible number of guests to 90-100 (but certainly no more than that), but that is not guaranteed.
F. If you had indicated “unsure” as to whether you wished to reserve spots on the tour, and you now wish to do so, please send me a quick email stating this, and let me know which people you are looking to reserve spots for.
G. As a reminder, the deposit is refundable in full minus credit card or wire transfer transaction costs if you choose not to attend. If you had paid your deposit, and wish to have it refunded at any point, simply email me, and I will take care of that as soon as I can.

H. The tour is open to non-IGC participants but all students must be accompanied by a parent, family member, or parent/guardian of a friend (both families must consent to this). And all adults must be accompanied by a student aged 8-18 – it is being organized as a tour for families with a child/children not adults on their own.

7. Next Update 
Expect another email from us between March 10-15 when the tour details are confirmed and we have an update regarding the wait list / expansion of the tour numbers. There will likely be a few other updates to pass along then too that apply to all participants and their families.
Thanks for reading through, and good luck in all your competitions over the coming months in the lead up to IGC!
Best regards,
David Madden